When to send wedding invitations, a simple timeline
From save the dates to the final headcount, here is when each step should happen.
Planning 2 min read
Send invitations too early and they get lost on the fridge. Send them too late and guests have already booked their summer. The good news is that the timing follows a fairly reliable rhythm, and once you know it, the rest of your planning falls into place.
The short version
| When | What to do |
|---|---|
| 9 to 12 months before | Send save the dates |
| 3 to 4 months before | Send invitations |
| 6 to 8 weeks before | Set your RSVP deadline |
| 4 weeks before | Chase anyone who has not replied |
| 2 to 3 weeks before | Give final numbers to your venue and caterer |
Save the dates
Save the dates are for anyone you are certain to invite. They are especially important for destination weddings, bank holiday weekends and guests who will need to travel. Aim for nine to twelve months ahead, or even earlier if people will need flights.
Invitations
Three to four months before the day is the sweet spot. It gives guests enough time to plan, while still feeling close enough to answer straight away. If you are marrying abroad, move this forward to around four to five months.
Choosing an RSVP deadline
Work backwards from the date your caterer needs final numbers, then add a buffer of two weeks. That buffer is for the replies that arrive late, the questions about dietary needs and the inevitable seating plan rearrangements.
A deadline six to eight weeks before the wedding gives you time to chase, confirm and still enjoy the final month.
Following up
Some guests will not reply by the deadline. It is rarely rudeness, more often a busy week and a misplaced envelope. A friendly nudge a few days after the deadline usually does the trick. In Hindle, the invites list shows who is still awaiting reply, so you know exactly who to message.
Final numbers
Once replies are in, confirm your headcount and meal choices with your venue. Keep a note of any late changes, and let your caterer know about allergies separately so they are never missed.
Written by The Hindle team